- Commercial Invoice – document indicating Seller/ Shipper, Buyer, Consignee, commodity, commercial value.
- Packing List – documents providing commodity, H.S. code, quantity, packaging dimensions and weight.
- Certificate of Origin – Document that certifiesa shipment’s country of origin. It is used between members of a trading block or where special privileges are granted to goods produced in certain
- W-9 – Requested for tax payer identification number and certification
The space a package takes may cost more than the package’s actual weight in this we use “dim” weight or Dimensional Weight. Shipping charges are based on the gross weight of a cargo or the dimensional weight of it, whichever is greater. Dimensional weight is when the weight of a package is inappropriately less than the actual size of the package.
Any claims for loss or damage of your cargo must be handled between insurance beneficiary and insurance carrier. The beneficiary must follow the instructions provided within the insurance certificate under “Instruction to Claimants”.
International Standards for Phytosanitary Measures No. 15 (ISPM 15) is an International Phytosanitary Measure developed by the International Plant Protection Convention (IPPC) that directly addresses the need to treat wood materials of a thickness greater than 6mm, used to ship products between countries. Shipments transported in wooden boxes or placed over wooden pallets must comply with this regulation.
All shipments must be securely packed for export purposes in order prevent any damage. Pallets to be moved by air transportation services, must be strapped to the pallet in a crisscrossed fashion. For sea transportation you can secure your products to the pallet with the use of banding, shrink-wrap, or straps. Labels must be placed on every piece or package detailing how many boxes are included within the pallet. Consider that improper packaging can void a carrier’s liability for a damage claim.
Every imported or exported item is assigned a classification code that corresponds to its product type. These numerical codes are used by countries worldwide for statistic- gathering purposes. They also determine which tariffs, if any, will be applied to the product. Additionally, foreign trade regulations require exporters to include the correct classification code on export documentation. All import and export codes used by the United States are based on the Harmonized System (HS) of the Harmonized Tariff Schedule (HTS). The HS assigns specific six-digit codes for varying classifications of products and commodities.
DGD stands for Dangerous Goods Declaration. Shipping hazardous materials/dangerous goods is no easy task and must be handled by HazMat Specialists. Cargo must be classified, packaged, and labeled correctly prior to its move. A DGD Form must be tailored to the respective mode of transportation (air, ocean, ground). This document will testify to the degree of hazardous material being transported and what to do in case of an emergency.
MSDS stands for Material Safety Data Sheet. An MSDS is a technical document which provides detailed and comprehensive information on a controlled product related to health effects or exposure, hazard evaluation, measures to protect workers, and emergency procedures. This form must meet the availability, design and content requirements of WHMIS legislation. The legislation provides for flexibility of design and wording but requires that a minimum number of categories of information be completed and that all hazardous ingredients meeting certain criteria be listed subject to exceptions granted under the Hazardous Materials Information Review Act.
In-Bond shipment refers to import or export shipment which have not been cleared by customs and is transported, stored, or handled with security to the government provided by indemnity bonds.
The FDA (U.S. Food and Drug Administration) is an agency within the U.S. Department of Health and Human Services (HHS) that oversees the manufacturing and distribution of food, pharmaceuticals, medical devices, tobacco and other consumer products and veterinary medicine. All products within these classifications must comply with the regulations and permits established by the FDA to be able to import or export them.
In Logistics transportation services, an oversize load (or overweight load) is a load that exceeds the standard or ordinary legal size and/or weight limits for a specified portion of road, highway, railway, or other transport infrastructure, such as air or water freight.
A motor vehicle that is at least 25 years old can be lawfully imported into the U.S. without regards to whether it complies with all applicable DOT Federal Motor Vehicle Safety Standards (FMVSS). Such a vehicle would be entered under Box 1 on the HS-7 Declaration form to be given to Customs at the time of importation. If the vehicle is less than 25 years old, it must comply with DOT Federal Motor Vehicle Safety Standards (FMVSS).